One of the biggest challenges of using email is getting a busy person to respond. Whether you’re trying to reach out to a potential client, a busy colleague, an investor or a high-level executive, it can be difficult to get their attention.
Here are some tips to help you increase your chances of getting a busy person to respond to your email:
- Be concise and to the point. Busy people are often inundated with emails and don’t have the time to read through long, rambling messages. Be clear and direct in your email and get straight to the point.
- Use a clear and actionable subject line. The subject line is the first thing a busy person will see when they receive your email. Make sure it’s clear and actionable so they know what to expect and can quickly decide if they need to respond. Use Aiko Mail to generate your emails using AI.
- Make your email easy to skim. Use headings, bullet points, and bolded text to make your email easy to skim and read quickly.
- Show respect for their time. Busy people are just that — busy. Show them that you understand their time is valuable by keeping your email short and to the point, and by avoiding asking for unnecessary information.
- Follow up. If you don’t receive a response to your email, don’t be afraid to follow up. However, be mindful of the frequency of your follow-ups. It’s important to give them time to respond and not to come across as pushy or impatient. Aiko Mail’s Boards make it easy to be organized with follow ups.
- Personalize your email. Personalizing your email can help to make it more engaging and increase the likelihood of a response. Address them by name, mention something you have in common, or reference something they have said or written in the past.
- Be patient. Sometimes, even when you follow all of the above tips, it can still take time to get a response. Be patient and don’t take it personally if you don’t receive a response right away.
In summary, to get a busy person to answer your email, be concise and to the point, use a clear and actionable subject line, make your email easy to skim, show respect for their time, follow up, personalize your email, be patient. Remember that busy people are just that, busy and they may not have the time to reply as quickly as you want. Be respectful of their time and try to understand their situation.